SAP Concur for efficient travel expense management
The SAP Concur Travel & Expense digital platform integrates your travel expenses process into a seamless end-to-end solution from the logging of travel receipts, getting approval by management through to payment. Travel expenses can also be managed in a controlled way.
What’s more, SAP Concur supports a number of languages and currencies. The requirements for a professional travel expense report are also taken into account in accordance with country-specific law, as are the policies applicable there.
In short: You’ll have a travel expense management system that can be deployed internationally
Effective travel management is important for companies in order to ensure compliance with policies and to simplify the settlement process for travelers. International business travel in particular can be complex in terms of booking and settlement.
SAP Concur solutions allow you to design your business processes uniformly, transparently and efficiently
The digital transformation means it’s necessary to rethink travel expense management/travel management entirely. Paper-based processes are constantly automated, which eases the administrative burden. By doing away with system bridges, e.g. between Excel and SAP, decisions can be made faster and more soundly.
Advantages of automated processes:
- efficient planning and booking of business travel
- reduction in travel expenses
- optimized travel experience for travelers
Key points for successful business travel management
- Travel planning and travel booking
- Travel expense management/spend management
- Approval processes
- Travel policies
- Compliance and security
- Reporting and analysis
Make your employees happy!
Log travel receipts for companies simply and easier than ever before with SAP Concur solutions. Paper receipts are now a thing of the past. No need to query the settlement status: From entering receipts for approval by the supervisor through to payment - with this solution, your travel expense process remains transparent at all times. Employees can use the mobile app to flexibly manage their trips, log expenses and submit their reports.
How does modern business travel management work with SAP Concur?
Planning & booking of business travel - independently & compliant
Business travelers request, plan and book their business trips independently or a travel manager does this for the traveler. Preferred service providers, agreed contracts as well as your travel policy will be stored in the system at the outset. This allows flights, hotels and rental cars to be booked quickly and easily. The Compliance function gives employees feedback if any expenses deviate from the compliance guidelines.
Mobile travel expense management - intuitive & easy to use
The app integration allows travel expenses to be logged digitally in real-time. The app automatically recognizes the receipt type, date and amount and files the expense receipt for you. Are your employees on the road and need travel approval as soon as possible? As a manager in your company, you will receive a push notification on your cellphone and can immediately approve the request.
Settlement and management of travel expenses - fast & safe
The travel expenses will be settled much faster, and the money will also be in the account more quickly. Flat-rate reimbursements will be calculated automatically. Not forgetting how much paper is saved and how additional work in archiving the bills is not required.
The seamless integration (standard interface) into the SAP ERP system (or S/4HANA) enables your account assignment objects to be exported directly and the posting documents, along with the receipt image, to be imported. The integration of credit cards in Concur Expense and the automated reconciliation of transactions in SAP FI also reduces the manual work for the finance department.
The integration into your SAP HCM also enables wage types that are subject to tax to be transferred into your payroll accounting automatically. SAP HCM or SAP SuccessFactors offer a solution for automatically transferring the user data.
Analysis of travel data - full control & transparency
The analysis of travel data provides valuable information in particular for companies where there is a high degree of travel. Integrated reporting tools, such as Cognos or SAP Analytics Cloud, recognize expense templates, trends and identify cost saving opportunities. User-friendly dashboards and reporting functions allow administrators to view the most important figures.
The entire travel expense management process - from the logging of requests by the traveler and getting them approved by the supervisor - is displayed in the mobile application.
We’ll help you with the introduction and rollout, and we’ll provide your company with support!
Are you still at the start of your journey and are considering planning, booking and reimbursing your travel management with SAP Concur? Are you looking for an implementation partner? ORBIS is your ideal implementation and consulting partner for SAP Concur solutions. Our consultants have extensive experience and cross-sector expertise in the areas of SAP travel management, SAP FI and SAP HCM.
Are you already using a system and are now planning an expansion, such as a connection to your SAP system, the introduction of Concur Budget or the rollout to further national or international companies?
I’m here to help you
Saskia Weisenseel
Sales Representative SAP Cloud Solutions
Tel.: +49 681 99 24 854
E-Mail: saskia.weisenseel(at)orbis-people.de
